Registration

  Registration and Convention Policies

Registration Policies

All attendees for the 2025 Annual Convention agree to all policies of the event. Your registration fee is based on your membership status at the time of registration for the convention. Once payment is completed, we cannot process a refund based on any modifications to your status. This includes changes to your membership type and / or GPA.

It is recommended that you undertake the following actions before registering:

1. Confirm you are using the same email address listed on your registration account.
2. Log into the membership portal and verify that your membership type is correct.
3. That you renewed/activated your membership for the year.
4. That your designations are correct and appear on your profile in the MyNSBE portal (APEx, Chapter Officer, Senator/Delegate).
5. That the registration rate that is shown is correct before you finalize payment.

Cancellations, Refunds – To receive a refund, credit, or transfer, your registration must have paid monetarily for the registration(s) and complete and submit a request for review to nsbe@conferencedirect.com and membership@nsbe.org.

• A minimum of 45 days before the first day of the event for a full refund to Refund requests received before January 19, 2025 (45 days before the Annual Convention) will receive a full refund.
• A minimum of 30 days before the first day of the event for a 75% refund to Refund requests received before February 3, 2025 (30 days before Annual Convention) will receive a 75% refund.
• A minimum of 15 days before the first day of the event for a 50% refund to Refund requests received before February 18, 2025 (15 days before Annual Convention) will receive a 50% refund.
• Requests submitted less than 15 days before the first day of the event will not be refunded. Instead, the funds will only be eligible for a NSBE credit or to be transferred to another individual to Requests submitted after February 18, 2025 (less than 15 days before the first day of the Annual Convention) will not be refunded. Instead, the funds will only be eligible for a NSBE credit or to be transferred to another individual.

Refunds, Credits, and Transfers – Anyone who has registered and paid for any Event or Program is eligible to transfer their registration up to the amount that was paid. Transfers will be granted for monetarily paid registrations.

If the current registrant and the new participant are not the same membership/registration type, or their registration was processed in different periods, the new participant must pay the difference in registration rate. Requests for transfers must be emailed to membership@nsbe.org or nsbe@conferencedirect.com from the email address listed in your MyNSBE portal, include your membership ID and list the list the name, email address (in the MyNSBE portal) and membership ID of the new participant.

Credit Request – Anyone who has registered and paid for any Event or Program is eligible for NSBE credit up to the amount that was paid, under the following criteria:

• The burden of proof is the responsibility of the participant. The authorizer of the event determines what acceptable documentation would be required on a case-by case basis.
• The request must be submitted for review within 7 days after the last day of the event.
• Requests submitted more than 7 days after the last day of the event are ineligible for NSBE credit. NSBE credit issued to an account is valid for twelve (12) months from the date issued. It can be used for any NSBE Event/Program.

Transfer Request – Anyone who has registered and paid for any Event/Program is eligible to transfer their registration up to the amount that was paid, They must have paid monetarily for the registration(s); The participant is unable to make the Event/Program, and a request for refund is submitted for review: To receive a refund, credit, or transfer you must have paid monetarily for the registration(s) as well as complete and submit a request for review. Please click here to access the form.

APEx Verification

Collegiate/Graduate Members

Members will self-report their GPA on their MyNSBE profile. All members must complete a GPA Verification Form, have it signed by a university advisor, counselor, or an official from the Registrar’s office and emailed to scholarships@nsbe.org. This form MUST be signed by the Office of the Registrar or a University advisor.

NSBE World Headquarters (WHQ) no longer accepts emailed transcripts, mailed transcripts, unofficial transcripts, or unsigned GPA Verification forms.

NSBE Jr. Members

Members will self-report their GPA on their MyNSBE profile. All members must complete a GPA Verification Form, have it signed by a high school counselor, or NSBE advisor and e-mailed to scholarships@nsbe.org. This form MUST be signed by a high school counselor or a NSBE advisor.

NSBE World Headquarters (WHQ) no longer accepts emailed transcripts, mailed transcripts, unofficial transcripts or unsigned GPA Verification forms.

GPA Verification Form submission deadline to WHQ, February 14, 2025 4:59 PM EST. GPA Verification Forms submitted after this deadline WILL NOT be accepted.

**APEx members must verify their GPA prior to registering, refunds WILL NOT be given after registration type has been confirmed and paid. **

Code of Conduct

All attendees of the 2025 Annual Convention agree to abide by the Code of Conduct. Please click here for the complete code of conduct.

Consent to Use of Photographic and Video Images

At this event, photos and videos will be recorded. By attending this event you may be included in these photos and events videos. Your attendance at this event grants your permission to be captured in these photos or videos which can be used by The National Society of Black Engineers (NSBE) for educational or promotional purposes.

Covid-19 Policies

National Society of Black Engineers (NSBE) has taken health and safety measures for attendees and staff attending the NSBE Annual Conference 2024. An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is a highly contagious disease that can lead to severe illness and death. As an attendee, you acknowledge that participation at Annual Convention brings some risk, and you hereby assume responsibility for your well-being. You will follow all Centers for Disease Control and Prevention (CDC) guidance and all posted instructions while attending NSBE events and activities. As an attendee, you understand, agree, and hereby consent that my failure or disregard for following all protocols in effect and required by NSBE, CDC, the venue provider, and state and local law during your attendance at Annual Convention is hereby sufficient grounds to be excluded from attending the event by NSBE or an event authority, and you hereby consent in advance to leave and exit the event, without protest or refund, upon request by NSBE or an event authority due to your refusal to follow said protocols.