Convention Deadlines

How to exhibit at #NSBE49

When you are ready to sign up to exhibit or sponsor an event, you can do so through our online commitment form.  Please allow up to five business days to receive a copy of your invoice. After you sign up through our commitment form and you have received a copy of your invoice, you will receive an email invitation to select your booth space from our vendor Rutherford & Associates. You will also receive an email invitation to register your complimentary staff from nsbe@mcievents.com.

If you would like to schedule a call with a member of our team to explore some of our speaking opportunities and sponsorships at convention, please schedule a time with us here: National Partnerships Booking Page

Corporation/Federal Agency | $12,500

  • Includes four (4) complimentary full-access Convention registrations

Rate applies to all for-profit organizations, large- and mid-sized corporations and federal government agencies

Small Business/Local Government | $7,000

  • Includes four (4) complimentary full-access Convention registrations

Rate applies only to small businesses and/or state, city and other municipal government agencies. A small business is defined as a company operating with fewer than 200 employees and whose gross annual revenue is less than $1 million.

Nonprofit | $4,000

  • Includes two (2) complimentary full-access

Convention registrations Rate applies to 501(c)3 organizations only

College/University | $1,000

  • Includes two (2) complimentary full-access Convention registrations

Rate applies only to colleges, universities and other higher education and/or academic institutions that are recruiting for undergraduate and graduate students.

Partner Information

Career Fair Hours

Thursday, March 23

10:00 – 11:00 am CST *Apex Hours

11:00 am – 3:00 pm CST

Friday, March 24

10:00 – 11:00 am CST *Apex Hours

11:00 am – 4:00** pm CST

*Apex: Members with a GPA of 3.0 and up receive priority access to the Career Fair floor for the first hour of the Career Fair. At 11:00 am CST, all other attendees join.

**The last hour of the Career Fair, we will allow entrance for NSBE Jr. (Grade school through high school) attendees.

Exhibitor Planning Dates & Deadlines

January 20, 2023: Deadline for #NSBE49 sponsorships. Should you wish to sign up for a sponsorship, you can learn more about these opportunities through our partnership guide. When you are ready to sign up to sponsor an event, you can do so through our online commitment form.  If you would like to contact a member of our team, please use our National Partnerships Bookings link to schedule a call with a team member.

January 15, 2023: Last call to purchase an interview booth. Interview booths are $1,000 each and can be purchased through the NSBE online commitment form. Interview booth assignments will be provided to partners on February 1, 2023.

January 23, 2023: Deadline to order food and beverages for sponsorship activities.

February 1, 2023: All partners will receive the interview booth assignments from Rutherford & Associates. Please see the January 15th deadline for more information.

February 16, 2023: Deadline for exhibitor’s to register your staff. Exhibitors will receive an email invitation to register their staff from nsbe@mcievents.com. This email invitation will provide you with a link and instructions on how to register your complimentary staff, as well as how to purchase additional registrations. NSBE does not sell Career Fair only or One Day only passes.

February 21, 2023: Deadline for discount ordering online from Freeman services. Freeman is NSBE’s exhibitor services team and will assist all exhibitors with shipping, booth setup and more. If you need assistance from Freeman Exhibitor support, please call (888) 508-5054 or check out the NSBE Exhibitor’s Kit.

March 1, 2023: Deadline to submit speaker registrations. Speakers are provided a promotion code to register themselves without charge. Speakers are not included in the complimentary allotments for NSBE exhibitors. If you have questions about this promo code or how to register as a speaker, please reach out to cpcsw@nsbe.org.

March 17, 2023: Please have all your staff registered by this date. Once your staff is registered, they can pick up their badges at any scan and go station in the registration area of the convention. If you have any changes or want to register staff onsite, you can do so at the Exhibitor registration area. Please note that any additional registrations onsite must be ready to process their payment at the exhibitor registration area. No registrations will be invoiced once registered onsite. Please see the December 1st deadline for more information on exhibitor registration.

Housing/Hotel Information

NSBE has secured rooming blocks at the hotels surrounding the Kansas City Convention Center. These room blocks are for exhibitors and those attending the convention. Should you wish to secure housing through the NSBE block, please reference the website and contact information below:

NSBE 49th Annual Convention (mcisemi.com)
 Customer Services: 800-840-2035 or 972-349-5929

Group Reservations: 800-840-2062 or 972-349-5936

Email: nsbe@mcievents.com
 

Housing Deadlines:

February 8, 2023: Deadline to submit sub-block requests with individual guest names and credit card information to NSBE.

February 15, 2023 – March 3, 2023: Any reservations cancelled during this time will be subject to a $75 cancellation fee.

March 4, 2023 – March 16, 2023: Any reservations cancelled during this time will be subject to a $125 cancellation fee.

After March 16, 2023: Any reservations cancelled during this time will be subject to a $150 cancellation fee.

After March 13, 2023: Reservations must be made directly with the hotel. There is no guarantee the hotel will still offer the conference rate.

Registering your Staff

Exhibitors will receive an email invitation to register their staff from nsbe@mcievents.com. This email invitation will provide you with a link and instructions on how to register your complimentary staff, as well as how to purchase additional registrations. NSBE does not sell Career Fair only or One Day only passes.

Payment Information

For questions about your invoice or submitting payment, please reach out to accounting@nsbe.org. You can pay your invoice by credit card using NSBE’s Credit Card Authorization form.

Payment is due 30 days after receipt of your invoice. All payments must be received no later than March 1, 2023. Invoices that remain unpaid after March 1. 2023 will be subject to having their associated sponsorship forfeited. ANY outstanding invoice(s) with NSBE after this date will prohibit entrance to the career fair and/or college fair/graduate school floor(s).

Additional items purchased after March 1, 2023, will require a credit card payment only: no other form of payment will be honored after this date (with the exception of forms mailed in along with a check with prior approval). There will be no invoicing after March 1. 2023.

  • A 10% late fee will be assessed to all payments made after March 1. 2023.
  • A 25% cancellation fee for any sponsorship cancellations after January 3, 2023. This includes paid and unpaid invoices.
  • There will be no refunds after January 31, 2023.
  • Certain sponsored events/items will require advance payment prior to January 3, 2023.

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